The right paperwork is as important as the packaging when it comes to sending shipments internationally. The commercial invoice is one of the most important documents you will require because it is used as a declaration of customs of goods that have commercial value. It contains important information such as a description of the item, its value, and the buyer-seller relationship, which enables the customs authorities to determine duties and taxes and to determine whether or not your goods can legally enter or leave a country.
Shipixy simplifies the process and gathers the necessary customs information at the time of booking. It is, however, the responsibility of the sender to print and affix the commercial invoice and the shipping label and hand the package to the courier or place it at the post office. This guide will give you step-by-step instructions on how to attach a commercial invoice to a package properly and why it is such an important part of smooth international shipping.
How to Attach a Commercial Invoice to a Package
To attach a commercial invoice to your package, you will need to print at least three copies of the document and put one of the copies in a clear plastic wallet, a document enclosed pouch, or standard envelopes.
Stick it securely on the outside of the box alongside the shipping label, making sure that it is visible and does not cover any barcodes. To be extra safe, include another copy of the invoice inside the outer package in case the outer package gets lost along the way.
Steps to Attach a Commercial Invoice
It is also important to attach a commercial invoice properly so that you do not experience delays at customs and the shipment clears successfully. Follow these simple steps:
- Make a Commercial Invoice
- Print Multiple Copies
- Put in a Secure Pouch or Envelope
- Stick to the Outside of the Package
- Double-Check the Placement
Now we will consider each of these steps in detail:
1. Make a Commercial Invoice
Be sure that the commercial invoice is correct. It must consist of product description, quantities, values, HS codes, and the country of origin. The customs officers will use this document to determine duties and taxes.
2. Print Multiple Copies
We recommend that you print three copies of your customs documents. During transit, customs officers might take a copy, hence, the extras will help to prevent delay. To be on the safe side, put another copy in the package.
3. Put in a Secure Pouch or Envelope
Enclose the commercial invoice in a transparent plastic wallet, a documents enclosed envelope, or a tightly taped regular envelope labeled customs. Keep it well sealed so that it does not shake or slip off during shipping.
4. Stick to the Outside of the Package
Secure the pouch or envelope that contains the invoice to the outer side of your package, beside the shipping label. Make sure that it is observable and can be viewed by the customs officers without any inconvenience.
5. Double-Check the Placement
Make sure that the invoice is securely affixed to the outside of the package and does not hide any barcodes or other significant labels. This measure avoids scanning problems and facilitates clearance of customs.
What Happens If I Don’t Attach a Customs Invoice?
Not attaching the necessary customs invoice may lead to severe consequences related to your shipment. In its absence, your package will either be slowed down as the courier makes attempts to reach you about the missing documents, or it can even be sent back to you. In international shipping, it is important to give the relevant customs paperwork with the right recipient contact number.
In case the commercial invoice is not properly attached to the exterior of your package, the customs officers in the destination country will send it back to you, and the expenses of the return will be billed during shipment to the shipper. Always be ready and attach your customs form correctly, so that your shipment meets the international standards and goes through customs without any complications.
Conclusion
To have your commercial invoice properly attached is key to easy clearance by customs and to prevent delays in shipment or returns. These steps are necessary to follow so that your package is shipped fast and safely across international borders.
